How to Choose a Venue for Your Event

Brought to you by Blue Moon Ballroom

“Where is it?” is usually the first question people ask when it comes to weddings, fundraisers, concerts, and other events. Location can make or break your party! When it’s too big to hold at your home or office, the first thing you should do is choose a venue.

When you need someplace special to host, it’s hard to know where to start. Here are a few things to consider when choosing a location for your special occasion.

Who will lower your stress?

Events are fun. But event planning is stressful. Experienced staff at a venue can lower your anxiety level before and during the event. They plan events all the time and can help you avoid common pitfalls. They’re also familiar with a lot of vendors like caterers, florists, DJs and more. Ask for their advice — and take it!

This is especially true of weddings. On your big day, you want to enjoy your friends, the food, and a little dancing. Choose the right location and you’ll participate in planning ahead of time so venue staff can step in to make everything perfect during your party.

Planning ahead is a recipe for success when it comes to events. When you choose a venue, ask plenty of questions about how the planning process works and who will assist you.

Host an event that reflects your personality.

Pros make great event planners, and they know a lot, but your party should reflect who you are. You should be calling the shots! Be sure the details are meeting your expectations.

Your venue partner should support your decisions and be willing to find ways to make your party the way you want it. Look for a planner who will enjoy helping you make your vision a reality.

Your theme, style and decor should be your choice. By focusing on the big picture and leaving the smaller details to the venue’s staff and management, you’ll both win. You’ll host an event to be proud of, and your planners can do what they do best — take care of the details.

Find out what’s included.

Every venue is different when it comes to services. Some venues have in-house catering, while others can give you a list of outside vendors. Some places pretty much offer just a space, while others include more services, like set-up and clean-up. And that’s something you want! Placing tables and chairs is time-consuming. Taking down decorations and equipment afterward can put a sour ending on a fabulous day. Read your contract carefully. Unless you are on a very tight budget, look for a full-service venue that will set up and tear down as part of their pricing package.

Every venue has a personality and you never know what might be offered. Blue Moon Ballroom, for example, also offers ballroom dance lessons. What better way to prepare for your first wedding dance than by taking lessons at your reception venue? With all eyes on you, you’ll be cool as a cucumber — if a cucumber could waltz.

Need tech? Probably!

Most events require at least some technology. For example, sound and lighting is vital for a musical event. The venue should have the right electrical and audio connections, as well as places to route and hide cables safely. Got an official hashtag? Ask ahead of time if the venue has free wi-fi for guests.

Weddings can also be a technical challenge. The band or DJ will need to have clear sound and a dance floor. Wedding photographers might have preferences about where backdrops and special lighting will be placed. You’ll need special areas for things like your cake, a signature cocktail, or maybe even a photo booth.

The best venue for your event is the one that suits your needs, in terms of size, services, and space. Finding the right place to experience your special occasion is the best way to ensure you and your guests have a great time!